Reference materials can be added to Projects to provide context for translators and reviewers during translation. For example, if a document describing an image is being translated, it could be useful to provide the image to translators and reviewers. The reference materials feature helps project managers keep all relevant Project files in one place to make the translation process as easy as possible for their linguists.
Reference materials are Project-specific. To see the reference material for a Project, navigate to the Project and open the
Reference Materials page from the left sidebar. Any reference materials that have been uploaded to the Project will be shown here.
The sections below describe how to manage reference materials.
Uploading reference materials
Any user with write permissions can upload reference material from their device (for more information on user role permissions see the RBAC article).
Reference materials can be quickly added to Projects during Job creation:
To add new reference materials after a Project has already been created, open the Project, navigate to the
Reference Materials Page, click on the
Upload New File button in the upper-right, and select the files you want to upload. There is no file size limit, but for uploads exceeding 1 GB, it is advised to upload them as a ZIP file.
Labelling reference materials
If a Project has many reference documents, labelling them can be a useful way to efficiently organize them. To label a document, click the
Label button on the right side of the document and then select the labels you want to apply to the document.
Deleting reference materials
If a piece of reference material is no longer needed, it can be deleted by click the
Delete button on the right side of the document. This brings up a popup to confirm you want to permanently remove the document from the Project’s reference material for all users.
Downloading reference materials
Users can download a document by clicking on the
Download button on the right side of the document.
Searching and filtering reference materials
If there are many reference materials in a Project, you can easily filter through the documents by their labels to find the documents you need:
- Click the dropdown button below the
- Select the labels you want to filter by.
- Clicking the
You can also search for reference materials by typing into the search bar. The search results will actively filter as you type.