Managing Termbase and Translation Memory Entries

Managing your Termbase (TB) and Translation Memory (TM) entries in Data Sources is an important part of localization. For this reason, Lilt provides tools for adding and editing entries directly within the application.

Termbases and Translation Memories are housed inside Data Sources, which are managed through the Data > Sources tab.

TB/TM entries can be added to a Data Source in several ways:

• Uploading TMX (Memory) Files directly to the Data Source.
• Manually adding individual entries on the Data Source's Manage entries page.
• From inside Lilt Translate:
  • TM entries are added when a segment is confirmed.
  • TB entries can be added manually in the Segment Context sidebar.

TB/TM can also be exported (for backup or use outside of Lilt), as described in the Managing Data Sources in Lilt article.

Managing entries

To edit existing TB/TM entries in a Data Source, navigate into the desired Data Source and open the Manage entries page on the tabs at the top of the page.

By default, the Manage entries page displays both TB and TM entries.

• Click the Only termbase tab to display only the TB entries.
• Click the Only memory tab to display only the TM entries.

TB entries are displayed with a grey TB tag.

TM entries are displayed with a grey TM tag.

Each entry displays the source text, target text, review state.

In addition, each entry has the following action buttons:

Delete Termbase Field: Clicking the trashcan icon opens a popup to confirm that you want to permanently delete the entry.

View Metadata: Clicking the  icon opens the metadata pane, which provides a quick display of all the information about an entry.

• Custom metadata fields are displayed below the approval status.
• At the bottom, the changelog displays history events about when and how the entry has been updated.

Edit Termbase / Edit TM: Clicking the pencil icon brings up a form that allows you to edit the entry. If you make changes to an entry, make sure to click the Update Entry button to apply the changes you’ve made.

• Source Text: Source text cannot be changed once set. Note that term matching is case-sensitive. If you need to change the source text of an entry, you can delete it and create a new entry.
• Target Text: Use this field to make changes to the translation text.
• Approval Status: Use this field to change the approval status of the entry. Reviewed entries are shown to translators in Lilt Translate. Draft and Unreviewed entries are not shown to translators in Lilt Translate.
• Custom Fields: Adding a custom field will add the custom field to all entries within the Data Source. Custom fields can hold metadata to provide context to linguists about a given translation. Linguists can view metadata directly in Lilt Translate from the Segment Context Menu. Note that custom fields can also be created from the Data Source Settings page, and can only be deleted from the Settings page.